There are three different enrolment methods available on atingi: user bulk enrolment (enabled by default), invitation method (needs to be enabled first), and self-enrolment (can only be enabled by the atingi team).
User bulk enrolment
To be able to bulk-enrol users to a course, they must have self-registered on atingi beforehand. To add learners via bulk enrolment method, go to the course where you have editing permissions and then to “Participants”. On this page, click on the “Bulk Enrol Users” button.
You can now enter a list of already registered users who are identified by their e-mail addresses into the text field.
After adding the addresses and having clicked on “Enrol Users”, you can check the enrolment details one more time and see the assigned role of the enrolled users (which is by default set to “Learner”). Click “Enrol Users” again to confirm and complete the process.
Your learners will now find the course under “My courses” and on their “Home” page. Please note that no notification is being send out when enrolling learners using this method.
Invitation method
The advantage of the ‘Invitation’ feature is that it also allows to enrol users who are not yet registered on atingi, rather than only users who are already registered. In addition, this method can be used for both non-public and public courses. The Category (User) Manager or Course Manager must enable this method to allow other roles to use it.
To add the method, go to you course and then to “Participants” via the pink bar. In the dropdown that currently displays “Enrolled users”, choose “Enrolment methods” instead.
Now, select “Invitation” from the “Add method” dropdown.
To enable the method, set “Allow invitations” to “Yes”. You can leave the “custom instance name” blank.
Click “Add method”. If you go back to your “Enrolled users” overview now, you have a new button to “Invite users” that can also be used by other users with the respective permissions.
Click on the button to invite learners to your course.
Just like in the user bulk enrolment, enter the list of your learners’ email addresses.
Unlike the user bulk enrolment method, there is an email message that is send out to the users enrolled via invitation method. The email contains a link to register on atingi and enrol in the course.
You can either let the system send an automatic message or write your own custom message.
Automatic invitation message
Please choose the (system) language that suits your learners the most from the dropdown – this will be the language of the automatic message.
You don’t need to do anything else to configure the automatic message.
Custom invitation message
However, if your learners don’t speak any of the languages featured in the dropdown, or if you want to customize the message, there is the option to set up your own invitation message.
Just like for any email, you first need to enter a subject line. In the “custom message” text box you can enter your email text. Please note that you need to include at least {{inviteurl}} as a placeholder for the (automatically generated) invitation link. Besides that, you can also use any of the other placeholders suggested here.
If you have entered the custom subject and message, learners will receive this message instead of the automatic one.
If
you would rather use the automatic message, leave the custom fields blank.
Invite users
Finally, you need to select if users can respond to you directly and if you wish to be notified about users that accepted the invitation.
Click on “Invite users” to complete the enrolment.
Your learners will now receive the invitation to register on atingi and join your course via the email address you entered. After having completed the registration, they will be directly brought to your course.
Please note that the participants only appear under the enrolled users overview once they have clicked on the invitation link and completed their registration.
You can also track the “Invite history” to check which users have already been invited.
Public Courses: Self-enrolment method
Self-enrolment can only be enabled by your atingi Account Manager after your course has passed the Quality Assurance and if it is being published in the public “Content Library”. With this method enabled, all learners on atingi can find your course in the library and click on “enrol me” to participate in it.